General Terms & Conditions

§ 1

Scope of Application

These GTC apply to all contracts, offers and services provided by eventas GmbH, in particular the provision and placement of event personnel such as hostesses, service staff, promoters, interpreters, models, moderators, presenters, roadshow teams and supervisors.
Deviating terms and conditions of the client shall only apply if expressly confirmed in writing by eventas.
These GTC shall also apply to future business relationships, even if not expressly referred to again.

§ 2

Scope of Services

eventas provides qualified event personnel for trade fairs, events, congresses, promotions, roadshows and comparable assignments.
The specific scope of services results from the respective offer or order confirmation.
eventas is entitled to replace booked personnel for valid reasons (e.g. illness, short-term cancellations, force majeure) with personnel of equivalent qualification and appearance.
Information regarding qualifications, experience or language skills of the personnel is based on the personnel's own statements; eventas does not guarantee their accuracy.
The client shall ensure proper briefing of the personnel at the place of assignment and compliance with all applicable labour and safety regulations.

§ 2a

Temporary Employment (AÜG)

Insofar as eventas provides personnel within the framework of temporary employment, this shall be carried out exclusively on the basis of the valid temporary employment licence of eventas GmbH.
In such cases, the provisions of the German Temporary Employment Act (AÜG) shall apply in addition to these GTC.
Whether a specific assignment constitutes personnel placement or temporary employment shall be clearly stated in the offer or order confirmation.
The AÜG provisions shall only apply if eventas actually provides personnel as temporary employees. In the case of placed self-employed service providers, only the contractual agreements and these GTC shall apply.

§ 3

Conclusion of Contract

Offers made by eventas are non-binding and subject to change.
A contract shall only be concluded once the client has placed a written order (email being sufficient) and eventas has confirmed this order in writing.
Any changes or extensions to the order require the prior written consent of eventas.

§ 4

Non-Solicitation and Circumvention

The client undertakes not to employ, commission or place with third parties, directly or indirectly, any personnel provided or placed by eventas without the prior written consent of eventas.
This obligation applies during the assignment and for a period of 24 months after its termination.
In the event of a breach, the client shall pay liquidated damages of EUR 3,000 per person and per violation. Further claims for damages remain unaffected.

§ 5

Prices, Payment and Default

Unless otherwise agreed, 75% of the total order value shall be payable no later than 10 days prior to the start of the assignment.
The remaining balance as well as any overtime and additional costs shall become due immediately upon receipt of the final invoice.
Set-off is only permitted with undisputed or legally established claims.
The client may only exercise a right of retention for claims arising from the same contractual relationship.

§ 6

Cancellation by the Client

Cancellations must be made in writing; email is sufficient.
The following cancellation fees apply:

Up to 6 weeks before the start of the assignmentfree of charge

4 weeks to 2 weeks before the start of the assignment50%

2 weeks to 1 week before the start of the assignment75%

From 3 days before start / termination during the assignment100%
Regardless of the cancellation fees, any costs already incurred (e.g. disposition, travel planning, personnel reservation) shall be charged.
The use of replacement personnel does not constitute a cancellation.

§ 7

Complaints

Any complaints must be reported to eventas without delay, at the latest during the assignment, in order to enable eventas to remedy the situation.
Failure to report complaints in due time shall exclude any claims for reduction, withdrawal or damages.
The personnel deployed are not authorised to make legally binding declarations on behalf of eventas or to modify contractual agreements.

§ 8

Liability

eventas shall be liable for intent and gross negligence in accordance with statutory provisions.
In cases of slight negligence, eventas shall only be liable for breaches of essential contractual obligations and only for foreseeable, typical damages.
Liability for indirect damages, loss of profit or pure financial losses is excluded.
eventas shall not be liable for information provided by or the conduct of the personnel unless eventas is responsible for such conduct.
The client bears responsibility for the safety of the personnel at the place of assignment.

§ 9

Data Protection

eventas processes personal data exclusively in accordance with applicable data protection laws.

§ 10

Amendments to the Contract

Any amendments or supplements to the contract or these GTC must be made in writing. This also applies to any waiver of the written form requirement.

§ 11

Place of Jurisdiction

The place of jurisdiction for all disputes arising from this contractual relationship shall be Kaufbeuren (Allgäu), insofar as legally permissible.

§ 12

Severability Clause

Should any provision of these GTC be or become invalid, the validity of the remaining provisions shall remain unaffected. The invalid provision shall be replaced by a provision that most closely reflects the economic intent of the invalid provision.