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The price for exhibition staff depends on several factors — duration, team size, qualifications, and time of day. We explain transparently what makes the difference.
No flat rates — the cost depends on your specific requirements. These four factors determine what an exhibition hostess will cost for your project.
A single trade fair day differs significantly from a multi-day deployment. For longer assignments the daily rate decreases — staff are already booked, briefed and working as a team. Last-minute single-day bookings are generally more expensive than planned multi-day projects.
Whether you book a single hostess or a team of five — volume bookings are more efficient. For larger teams eventas handles all coordination, briefing and communication centrally. One point of contact for all staff types.
Daytime booth staffing is the standard. Evening assignments at gala dinners, booth parties or VIP receptions require different skills — a polished presence, service knowledge, often longer standing hours. This is reflected in the price.
Business English is standard with all eventas staff. A third or fourth language, specific industry knowledge or a particular appearance — these requirements narrow the candidate pool and influence the price accordingly.
Cost advantage through local staff: eventas has local staff at all major German trade fair locations — Berlin, Frankfurt, Munich, Düsseldorf, Cologne, Hanover. No travel costs, no accommodation costs. This saves considerably on multi-day assignments compared to agencies that bring staff in from elsewhere.
Single day: Higher daily rate, as briefing and organisation are concentrated into one day.
Multiple days: Lower per-day cost. Staff are experienced and communication channels are established. Ideal for longer trade fairs such as IFA, IAA or Hannover Messe.
Individual: Full focus on a single task — e.g. accreditation or product presentation.
Teams of 3 or more: eventas coordinates role allocation, shifts and briefing centrally. No additional effort required from you.
Daytime at the booth: Standard deployment — visitor reception, product presentation, accreditation.
Evening (gala, VIP): Higher expectations for presentation and service skills. Often longer standing hours and a more formal atmosphere — priced accordingly.
English: Standard, no surcharge.
Third language (Spanish, French, Mandarin, Arabic, etc.): Reduces the candidate pool — affects availability and price.
Fourth language or specialist vocabulary: Rare but possible. Lead time increases accordingly.
Specific requirements regarding appearance, dress code or corporate look narrow the selection. eventas recommends communicating such requirements early — ideally 4–6 weeks before the assignment.
Short notice (under 2 weeks): Possible, but limited selection — especially for specialist requirements.
4–8 weeks in advance: Optimal. Full access to the candidate pool, video profile applications, introductory call possible.
Watch out for hidden costs at other agencies: Travel and accommodation costs can quickly add up to several hundred euros per person on multi-day assignments — especially at major trade fairs in Frankfurt or Munich. Always ask about these explicitly when requesting a quote. With eventas, local staff are available at all trade fair cities — no travel costs, no surcharge.
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